The Reports button in the title of the Tenders page gathers the results of your tenders on one screen. The figures cover all of your company's tenders; you can choose the period and the owner at the top right.
How the period is counted
- Result figures (gain, purchase amount, concluded tenders, number of bids, duration, the type table and the supplier table) come only from concluded tenders and are counted by the day the tender concluded. The conclusion day is the day the last item decision was made. The gain of a tender still in progress is not included.
- Supplier participation and Suppliers who did not bid are counted by the day the tender was published; invitations of tenders not yet concluded are included.
- The change from the previous period is compared with the period of the same length immediately before the one you chose. It is not shown when All time is selected.
What the figures mean
| Figure | What it tells you |
|---|---|
| Negotiation gain | The difference between the winning supplier's first and last bid. It arises when you start a new round in a sealed bid, or when the supplier lowers its price during an open auction. |
| Purchase amount | The total of the winning bids in concluded tenders, that is, the value of the work you awarded to suppliers. In your company's currency. |
| Concluded tenders | The number of tenders with a decision on every item. Below it, the number that closed with a single bid is shown. |
| Bids / tender | The number of suppliers that bid per concluded tender. The most direct indicator of competition. |
| Time to award | The time from publishing to the final decision. It is the median: half of the tenders conclude in this time or less. A single long tender does not distort this figure. |
Comparing the winner with the highest bid produces a big number in every tender but does not show a real gain: the highest bid is often a price that would never be chosen. Reports show only the amount you actually brought down through negotiation.
Rates and averages appear when there are at least 3 concluded tenders. An average calculated from fewer tenders would be misleading; in that case the cell says "Not enough data" or "Little data".
By tender type
This table splits your concluded tenders by type. Each row shows how many tenders concluded, the purchase amount, the negotiation gain, its share of the total gain, the gain rate and the number of bids per tender.
- When Method is selected, Sealed Bid and Open Auction appear on separate rows. If you have never used a method, its row appears with zeros.
- When Purchase type is selected, types such as one-time, subscription and service are separated. If you did not choose a type when creating the tender, the row appears as "Type not set".
An open auction takes place in a single round; the negotiation is the auction itself. The gain is the difference between the winning supplier's first price in the auction and its last price. If some items were awarded to another supplier, the difference is calculated by the share of the awarded items.
Monthly gain and participation
The chart shows the negotiation gain for each month. When you hover over a bar, that month's gain, purchase amount and number of concluded tenders appear together.
Supplier participation shows how many invitations were viewed, how many received a bid and how many were declined.
Suppliers and items needing attention
- The Suppliers table shows each supplier's invitations, bids, tenders won and amount. Share is its share of the total purchase amount. A very high share for a single supplier indicates a dependency risk.
- Closed with a single bid are tenders whose price cannot be compared with the market because no competition formed. Clicking a row opens the tender.
- Suppliers who did not bid are those that received at least 3 invitations in the period and never bid. Use it to review your invite list.
If the exchange rate for a tender in a different currency is missing, that tender is not added to the amounts, and the number of tenders left out is shown below the strip. A missing rate is not counted as zero.
Tell us what you see on screen and we will look at it together.