Before the envelope opens
In a sealed bid, the Received Bids tab shows an "Envelopes closed" box: how many envelopes were submitted, how many bids are expected and how many suppliers declined the invitation. Amounts are not visible. Details: How sealed bids work.
The bid card
When the envelope opens, a card appears for each supplier. Bids that price every item come first; then the cards are sorted by price, or by total score if there are criteria.
- Bid amount: the total the supplier entered.
- Score: if criteria are defined, the total score out of 100.
- Difference vs. the lowest: for example "+8% vs. lowest".
- Exchange rate line: for a bid in another currency, the amount converted "at the rate on bid date".
- Terms: payment terms, delivery time, shipping, bid validity and the bond if any.
Badges
| Badge | Meaning |
|---|---|
| Best Bid / Highest Score | The bid with the lowest price or the highest score. |
| Lowest price | In a tender with criteria, the bid with the lowest price that does not have the highest score. |
| Above ceiling | A bid above the hidden ceiling. |
| Not scored | At least one of the manually scored criteria is missing. |
| Validity expired | The bid is no longer binding. |
| Insufficient bond | The bond entered is below the required amount. |
| Not updated after Addendum No. X | The bid was submitted before the latest addendum and not updated afterwards. |
| Pre-qualification: ... | In a tender with pre-qualification, the supplier's pre-qualification status. |
| Winner | The winning bid after the decision. |
The two most important badges sit at the top of the card; warnings that do not fit appear inside the card on a single line in their own colors.
The Details area
The Details link at the bottom of the card opens:
- Unit prices and amounts item by item.
- If there are criteria, the score breakdown: each criterion's score and weighted contribution.
- In a tender with several rounds, the decrease between rounds.
- The supplier's bid note, the documents it uploaded and, in a tender with pre-qualification, its pre-qualification answers.
The buttons at the bottom right of the card: Terms (to correct the terms), Score (if there are criteria) and Select Winner.
Tell us what you see on screen and we will look at it together.