Publishing an addendum

After a tender is published, the specification and the rules do not change. The way to give suppliers new information, a new document or extra time is an addendum: a numbered, dated, formal supplement sent to all invitees at the same moment.

When it can be published

• While the tender is live: during pre-qualification or while bids are being collected.
• Before the current round's envelope opens and before the bid deadline passes.

Step by step

1. 1
   Click Publish Addendum in the Documents section of the Tender tab.
2. 2
   Enter a Title (required). Example: "Change to technical specification clause 4".
3. 3
   In Description, write what changed and what the supplier needs to do.
4. 4
   If you want to give more time, tick the box to extend the bid deadline and choose the new date and time. The deadline can only be extended, not shortened.
5. 5
   To add a new document, click Choose File.
6. 6
   If it replaces an old document, mark that document in the list. The selected document is not deleted; it is withdrawn.
7. 7
   Click Publish and confirm with Publish once more in the confirmation window.

An addendum must contain at least one thing: a description, a document, a deadline extension or a withdrawn document.

What happens when you publish

• All suppliers that have not declined the invitation receive a numbered email such as "Addendum No. 1: tender name". If the deadline was extended, the new date is in the email.
• The supplier sees the addendum in the "Addenda" section of the Tender Details tab in the portal. A withdrawn document appears struck through with the note "Superseded by an addendum".
• If the deadline was extended, the bid deadline reminders are rescheduled for the new date.
• The addendum and any deadline extension are written to the activity log as separate rows.